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Associate, Project Implementation Adviser, PPAD

European Bank for Reconstruction and Development London Full-time

Working as part of a multi-disciplinary project team, the Associate, Project Implementation Advisor (PIA) is mainly responsible for development and enhancement of procurement and implementation arrangements, including management of all procurement related matters, on the assigned procurement exercises and projects, financed from loans and/or grants. The Associate PIA shall safeguard the Bank’s fiduciary responsibility and ensure timely and efficient project implementation in adherence to the Bank’s Procurement Policies and Rules (PPR) for both private and public sector operations. The Associate PIA shall manage any situation of eventual conflict of interest between operational/business and policy issues.

The Associate PIA shall work autonomously but seek guidance and advice from more senior Procurement team member as necessary.

The Procurement Policy and Advisory Department ( PPAD) is looking to fill three positions.

Background

  • The Procurement Policy and Advisory Department (PPAD) is responsible for all aspects related to the Bank’s strategic application and project implementation in line with the Bank’s Procurement Policies and Rules (PPR) as applicable to Bank financed projects. It also plays an important part in contributing to the formulation and integration of related polices, such as the Enforcement Policy and Procedures and the Bank’s Environmental and Social policy.
  • The Department proposes revisions to the Bank’s Procurement Policies and Rules (PPR), to the Board of Directors on a periodic basis and maintains the Bank’s standard documents, Directives, guidelines and internal procurement procedures as outlined in the Bank’s Operations Manual.
  • The Department is also responsible for the planning, organisation, direction and management of the project appraisal and project structuring/procurement planning processes as carried through PPAD’s Procurement Units supporting the Bank’s clients with the aim of achieving the most efficient project implementation.
  • PPAD is required to ensure continuing optimum efficiency, cost effectiveness and timely completion of operations financed and/or managed by the Bank, while meeting the requirements of transparency, fairness and accountability in the entire procurement and contract implementation process carried out by the Bank’s clients.
  • PPAD is responsible for maintaining an effective internal cooperation with sector/regional MDs, and teams such as Banking, Banking Portfolio, OCCO and ESD to enhance standard compliance, project implementation and the delivery of operating assets in predominantly the state sector
  • The Department promotes good international practice through external policy dialogue and external outreach.
  • PPAD relate to many different stakeholders both within, as well as outside, the Bank. The focus on policy dialogue with countries of operations includes frequent interactions with high-ranking public officials that stretch from Ministerial level and Directors of Public Procurement Authorities to Central Banks and National Anti-monopoly Services.
  • The Department maintains a close contact with all the major International Financial Institutions such as the World Bank, Asian Development Bank, European Investment Bank, etc. as well as with to their international stakeholders such as UNCITRAL, OECD, WTO GPA and Industry organisations such as the European International Contracting Association (EIC) and the International Federation of Consulting Engineers (FIDIC), Dispute Resolution Board Foundation (DRBF) etc.
  • Within the Bank, the Department is responsible for interactions with the Board of Directors related to all procurement matters related to the Bank’s projects.
  • The Department prepares and presents the Annual Procurement Report to the Executive Committee, the Audit Committee and the Board of Directors, as well as regular reporting to the Bank’s Management.

Facts / Scale

  • The PPAD function supports Banking and Bank clients on average in more than 300 on-going projects involving about 2000 contracts of a value above EUR 20 bn. The annual volume of is about 300 new contracts representing an annual total value of over EUR 2.5 – 3 billion.
  • The Procurement Policy and Advisor Department comprises one Director, and about 30 NOTE and OTE.

Accountabilities & Responsibilities

  • Working in a multi-disciplinary team the Associate PIA shall comply with PPAD Operational Standards and contribute to establishing procurement and implementation arrangements and management of all procurement related matters on the assigned procurement exercises and projects, financed from loans and/or grants.
  • Assess implementation risks, procurement and contractual arrangements, and client implementation capacity for allocated projects, and propose mitigation measures to ensure timely project implementation.
  • Prepare procurement sections for team’s submissions, including initial project procurement plan.
  • For public sector projects: (i) review and prepare no-objections to procurement documents (including, but not limited to, procurement notices, tender documents and tender evaluation reports) and (ii) review contracts and, where applicable, contract amendments and variation orders, to ensure compliance with the PPR and adopted project strategy mitigating the risk of procurement complaints.
  • Prepare and monitor disbursement forecasts for allocated projects.
  • Review and/or prepare terms of references and manage/oversee the selection and placement of contracts for consulting assignments required during project structuring and implementation, including TC financed consulting assignments.
  • Monitor implementation of project investment components by the Bank’s clients to ensure efficient and timely commissioning and/or completion in accordance with agreed conditions and any amendments thereto, as well as timely disbursement of Bank’s loan and, where applicable, investment grants.
  • Manage any situation of eventual conflict of interest between operational/business and policy issues and seek guidance and advice from more senior Procurement team member as necessary.
  • Carry out other project preparation and implementation advisory activities, when requested by PPAD Director and/or Head of Implementation Unit.

Knowledge, Skills, Experience & Qualifications

  • Degree in business administration, economics, engineering or law or equivalent work experience.
  • Additional degree in procurement /Graduate membership in CIPS is desirable.
  • Demonstrable practical experience in procurement and project implementation in emerging market countries, or countries in transition, showing good knowledge of risk management as well as best modern procurement practices.
  • Experience in delivering procurement operations for infrastructure and energy projects.
  • Designing and implementation of Procurement Capacity Assessments programs is desirable.
  • Experience from working in IFI funded projects.
  • Experience in application of FIDIC Suite of Contracts is desirable.
  • Technical understanding in how to support green and sustainable procurement processes.
  • Excellent command of written and spoken English.
  • Strong analytical skills.
  • Good communication and presentation skills.
  • Command of written and spoken other working language(s) of the Bank is desirable, e.g. French, Russian or other third languages.

To apply for this job please visit jobs.ebrd.com.