Principal, TC Project Implementation Adviser, PPAD
The purpose of the Principal, TC Project Implementation Advisor (PIA) position is to be the leading Technical Cooperation (TC) specialist in the Implementation function of the Procurement Policy and Advisory Department (PPAD). The main function of the role is to provide advice and support to other PIAs with all particular issues related to the Bank’s administration and the client’s selection of grant-funded contracts. The Principal TC PIA serves as a guardian of the Bank’s Procurement Policies and Rules PPR and promotes high standards, integrity and best international procurement and contracting practices throughout the entire project cycle. The Principal TC PIA also provides comprehensive advice to Banking teams and its clients by supporting PIA’s in arranging fair and transparent procurement procedures, incorporating lessons learned to enhance the quality of the TC project design. The Principal TC PIA is responsible for ensuring well-structured contracting of consultants, effective monitoring and verification of results, as well as reporting in respect of TC projects and programmes. The Principal TC PIA is also responsible for non-transactional contracting.
The Principal TC PIA is liaising with Bank clients, Banking teams, Banking Portfolio, Donor Co-Financing Department (DCF), Office of the General Counsel (OGC) and the Procurement Operations and Delivery Department (PODD). The Principal TC PIA shall work autonomously, but seek guidance and advice from more senior Procurement team member as necessary.
- The Procurement Policy and Advisory Department (PPAD) is responsible for all aspects related to the Bank’s strategic application and project implementation in line with the Bank’s Procurement Policies and Rules (PPR) as applicable to Bank financed projects. It also plays an important part in contributing to the formulation and integration of related polices, such as the Enforcement Policy and Procedures and the Bank’s Environmental and Social policy.
- The Department proposes revisions to the Bank’s Procurement Policies and Rules (PPR), to the Board of Directors on a periodic basis and maintains the Bank’s standard documents, Directives, guidelines and internal procurement procedures as outlined in the Bank’s Operations Manual.
- The Department is also responsible for the planning, organisation, direction and management of the project appraisal and project structuring/procurement planning processes as carried through PPAD’s Procurement Units supporting the Bank’s clients with the aim of achieving the most efficient project implementation.
- PPAD is required to ensure continuing optimum efficiency, cost effectiveness and timely completion of operations financed and/or managed by the Bank, while meeting the requirements of transparency, fairness and accountability in the entire procurement and contract implementation process carried out by the Bank’s clients.
- PPAD is responsible for maintaining an effective internal cooperation with sector/regional MDs, and teams such as Banking, Banking Portfolio, OCCO and ESD to enhance standard compliance, project implementation and the delivery of operating assets in predominantly the state sector
- The Department promotes good international practice through external policy dialogue and external outreach.
- PPAD relate to many different stakeholders both within, as well as outside, the Bank. The focus on policy dialogue with countries of operations includes frequent interactions with high-ranking public officials that stretch from Ministerial level and Directors of Public Procurement Authorities to Central Banks and National Anti-monopoly Services.
- The Department maintains a close contact with all the major International Financial Institutions such as the World Bank, Asian Development Bank, European Investment Bank, etc. as well as with to their international stakeholders such as UNCITRAL, OECD, WTO GPA and Industry organisations such as the European International Contracting Association (EIC) and the International Federation of Consulting Engineers (FIDIC), Dispute Resolution Board Foundation (DRBF) etc.
- Within the Bank, the Department is responsible for interactions with the Board of Directors related to all procurement matters related to the Bank’s projects.
- The Department prepares and presents the Annual Procurement Report to the Executive Committee, the Audit Committee and the Board of Directors, as well as regular reporting to the Bank’s Management.
Facts / Scale
- The PPAD function supports Banking and Bank clients on average in more than 300 on-going projects involving about 2000 contracts of a value above EUR 20 bn. The annual volume of is about 300 new contracts representing an annual total value of over EUR 2.5 – 3 billion.
- The Principal TC PIA main responsibility is to support PIA’s and Banking to manage all procurement related matters related to grant funding with a particular focus on the grant administration.
- The business volume and number of operations will be appropriately divided between the PPAD Implementation team staff.
- The main interfaces are with the PIAs, the Bank’s public sector clients, co-financing IFIs, OLs and project team members, OCE, OGC, OCCO, Evaluation Department, OAD and ESD
- The Procurement Policy and Advisor Department comprises one Director, and about 30 NOTE and OTE.
Accountabilities & Responsibilities
- Working in a multi-disciplinary team the Principal TC PIA shall comply with PPAD Operational Standards and contribute to structuring workable TC projects by preparing project procurement and implementation strategy in relation to grant funding to ensure timely and efficient project implementation in accordance with the Bank’s policies.
- The Principal TC PIA shall take a leading role to guide and mentor Associate PIAs to ensure their capability to supervise the implementation of grant-funded contracts. This will include on-the-job training as well as formal training initiatives as required.
- Assess implementation risks, grant funded procurement and contractual arrangements, and propose mitigation measures to ensure timely project implementation.
- Review project related legal documentation/agreements, including donor contribution and grant agreements, to ensure compliance with the PPR and adopted implementation strategy.
- For public sector projects: When required (i) review and prepare no-objections to procurement documents (including but not limited to procurement notices, tender documents and tender evaluation reports) and (ii) review contracts and, where applicable, contract amendments and variation orders, to ensure compliance with the PPR and adopted project strategy mitigating the risk of procurement complaints.
- Prepare and monitor disbursement forecasts for grant-funded contracts.
- Review and/or prepare terms of references and manage the selection and placement of contracts for grant funded consulting assignments required during project structuring and implementation.
- Monitor implementation of TC project components by the Bank’s clients to ensure efficient and timely commissioning and/or completion in accordance with agreed conditions and any amendments thereto, as well as timely disbursement of grants.
- Carry out all procurement advisory activities for non-transactional grant funded contracting.
- Carry out other project implementation advisory activities requested by the PPAD Director and/or the Head of the Implementation Unit.
Knowledge, Skills, Experience & Qualifications
- Preferably a higher degree in business administration, economics, engineering or law. Additional degree in procurement /Graduate membership in CIPS is desirable.
- Demonstrable practical experience in procurement and project implementation in emerging market countries, or countries in transition, showing good knowledge of risk management as well as best modern procurement practices.
- Designing and implementation of Procurement Capacity Assessments programs is desirable.
- Experience from working in IFI funded projects involving grant funded Technical Cooperation.
- Knowledge of the FIDIC Suite of Contracts is desirable.
- Excellent command of written and spoken English.
- Strong analytical skills.
- Good communication and presentation skills.
- Command of written and spoken other working language(s) of the Bank is desirable, e.g. French, Russian.
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